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Frequently Asked Questions

Who has access to post an Expense Reimbursement Direct Deposit (ERDD)?

ERDD
Initial authorization has been granted to all users who have posted a financial document in the past fiscal year and had access to process expense reimbursements.
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How do I cancel payment for an Expense Reimbursement Direct Deposit (ERDD)?

ERDD
A document may be changed or reversed up until the time of the bank transmission. Once the ERDD transmission has been sent to the bank, the document cannot be reversed and it is the responsibility of the department to recover the funds from the employee.
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Who is eligible to receive Expense Reimbursement Direct Deposit (ERDD)?

ERDD
The claimant must have valid personnel number and staff appointed status in HRIS as all active appointed employees will have a vendor account set up automatically. A nightly vendor update will be run to check employee status and update vendor accounts with any changes in status or banking information through HRIS. Please note that employee bank information used for expense reimbursement direct deposit is the same as the payroll direct deposit account in HRIS and can not be re-directed.
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How often does payment for an Expense Reimbursement Direct Deposit (ERDD) take place?

ERDD
ERDD transmissions will be sent to the bank twice weekly on Tuesday and Thursday mornings. The transmissions will include all transactions processed up to and including the day before (ERDD transactions processed on the morning of transmissions will be included in the next run).
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What to do if an Expense Reimbursement Direct Deposit (ERDD) claim is $10,000 or greater?

ERDD
Claims processed for over $10,000 will be automatically parked in AMS. The document will be posted, and payment released by the Financial Services department upon the receipt of a copy of the authorized expense reimbursement claim form. This precautionary measure has been built into this process to reduce the risk of loss to the University and is in keeping with our banking resolution and payroll payments policy.
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What are the currency types available for Expense Reimbursement Direct Deposit (ERDD)?

ERDD
The Expense Reimbursement Direct Deposit claim is for CAD (Canadian) currency type only. The traditional expense reimbursement procedure is available for all other types. It is the responsibility of the department to recover the funds from the employee. The cheque is to be made payable to the "University of Toronto". If an employee is de-activated and then re-activated in HRIS, the FIS vendor account for the employee will still be blocked.
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Why can't my expense reimbursement be a Direct Deposit to my bank?

Questions answered about IT consulting, incorporating, W2, I...
The option for direct deposit is only available through our payroll system. Your expense reimbursement is not processed through payroll.
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What is Direct Reimbursement?

Frequently Asked Questions About Dentistry
What is a direct reimbursement dental plan? Find out about direct reimbursement and if it might be a good dental insurance plan for you.
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ADA.org: Insurance Frequently Asked Questions (FAQ)
Direct Reimbursement programs reimburse patients a percentage of the dollar amount spent on dental care, regardless of treatment category. This method typically does not exclude coverage based on the type of treatment needed and allows the patients to go to the dentist of their choice.
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What is direct deposit?

UNO | Cashiering/Student Accounts | FAQ
Direct deposit allows UNO to disburse refunds owed on your tuition and fees balance or excess financial aid directly to the bank account of your choice. By providing us with your bank routing number and general banking information, we will process your refund through the State of Nebraska, who will send an electronic deposit to your bank account. The process saves on mailing time, getting your refund to you more quickly.
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FAQs
Direct deposit is the electronic transfer of payment to an individual's checking or savings account. It is a proven, safe and confidential way to receive your payment.
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Back to top How can a member set up direct deposit for reimbursement?

Web Global Self Service - Frequently Asked Questions
To have us direct deposit reimbursement checks into your bank account, complete the front of the CIGNA International claim form . We can also handle Electronic Funds Transfer (EFT) to U.S. bank accounts located in the United States. When we direct deposit claim payments to a bank account, we forward an Explanation of Benefits to the current address as confirmation. Please call our International Service Center for an enrollment application. Call toll-free at 800.441.2668 (AT&T Access Code +).
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What is an Expense Reimbursement?

Financial and Business Services Division
A reimbursement is compensation paid for money already spent. The University reimburses staff for reasonable travel and non-travel business expenses incurred in the conduct of official University business. However staff should not gain from such reimbursements and University funds should be spent prudently.
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Why is ERDD available for reimbursement in Canadian funds only?

ERDD
ERDD is using the payroll direct deposit account in HRIS and that can not be redirected. Neither the HRIS system nor the FIS system are programmed to process financial transactions to U.S. bank accounts for employees. Therefore, ERDD was set up for Canadian transactions only.
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What happens to an employee's medical expense reimbursement account when employment is terminated?

Wisconsin DETF - Employee Reimbursement Account FAQ's
employee who terminates employment mid-year is entitled to continue participation in the medical expense reimbursement account for the remainder of the plan year. The employee may increase pre-tax salary reductions prior to termination in order to complete annual contributions before termination.
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How can I arrange to have my reimbursement paid by direct deposit instead of by check?

Diversified Administration, Inc. - FAQ
Your employer must request this service. Please let your Human Resources department know if you are interested in direct deposit.
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What are the benefits to direct deposit?

UNO | Cashiering/Student Accounts | FAQ
Deposit(s) are made automatically without any effort on your part, after your enrollment has been completed Amount(s) of your direct deposit(s) will appear on the monthly statement you receive from your financial institution Start earning interest on your money immediately when electronically deposited to an interest bearing account
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How do I begin using Direct Deposit?

FAQs
Sign up on-line at the Single Sign On website, or complete a direct deposit authorization form. Forms can be found on the Payroll website, or obtain from the Payroll Office
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Why is Direct Deposit good for consumers?

FAQs
Direct Deposit is secure, convenient and fast. With Direct Deposit there are no lost checks, it saves consumers from waiting in lines at the bank, and gives many people access to their money earlier than a traditional check.
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Unemployment Insurance Frequently Asked Questions About Dire...
Direct Deposit is the electronic transfer of your weekly Unemployment Insurance (UI) payment into your checking account at your bank, credit union or savings and loan through a system called the Automated Clearing House (ACH) network. Your financial institution must be a member of the ACH network in order for you to receive UI payments by Direct Deposit. We currently have 24,000 financial institutions with which we can work.
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What is Identity Theft Expense Reimbursement?

My Secure Advantage: ID Protect
This coverage provides up to $25,000** of Identity Theft Fraud Expense Reimbursement coverage with a $0 deductible for certain fraud-related expenses, such as: Lost wages as a result of time off work to investigate and handle any ID theft losses, reasonable attorney's fees (appointed by the insurance company) for defense costs for specific civil suits, notary and certified mailing costs for completing fraud affidavits, long distance phone charges associated with re-establishing a member's identi.
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What documentation do you provide for expense reimbursement?

Project Management Frequently Asked Questions - Tangentworks...
We provide a monthly invoice of all your expenses, with detailed costs broken down by client and then by project. This includes t he cost per Workspace and the cost for storage. This documentation can easily be attached to your client invoice.
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Can I stop using direct deposit if I change my mind, or change banks while I am on direct deposit?

FAQs
Yes. Indicate the change you would like to make on the direct deposit authorization form. Notify Payroll Services before you close an account.
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How do I sign up for Direct Deposit?

Welcome to State Employees' Retirement System
A SERS Depository Agreement Form must be completed to participate in Direct Deposit. This form is available through our website or by calling 217-524-8806 to receive a form by mail.
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What is Direct Deposit and how can I sign up?

FAQ's for Payroll, Payroll Policy & Procedures Manual, O...
Direct Deposit is the safest and quickest way for you to receive your money. For details, refer to PAY 102-01: Direct Deposit. Return
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