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Frequently Asked Questions

Can I see my personnel records?

Freedom of Information Office - faqs
Your agency may already have a scheme under which you can see your personnel records without having to lodge an FOI request. If not, you can request your personnel records created after 21 April 1995 under the FOI Act, and perhaps earlier records in certain circumstances.
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How do I get a copy of my "DD2-14" and other military personnel records?

DETR Frequently Asked Questions
Military veterans and the next of kin of deceased former military members may now use a new on-line military personnel records system to request documents. The National Personnel Records Center is working to make it easier of veterans with computers and Internet access to obtain copies of documents from their military files. Other individuals with a need for documents must still complete a Standard Form 180 that can be downloaded from the on-line web site.
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What, if any, are the exceptions to an employee's right to inspect their personnel records?

Employers Group: HR FAQ
In California, an employee must be permitted to inspect the file after giving reasonable notice, during their own time, and generally no more than once per year. An employer may refuse to let the employee inspect the investigation of a possible criminal offence or letters of reference. They are entitled to a copy of anything they have signed. Copies of payroll records are an exception. Employees must be provided copies within 21 days.
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How can I find information about military personnel records?

Purdue University Libraries
The National Archives and Records Administration (NARA) Great Lakes Region office in Chicago. Holds retired records from federal agencies and courts in Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin. Go to this section of the NARA website where you'll find that Census Bureau records are in Record Group (RG) 29. Read "Know Before You Go: U.S. Customs and Border Protection Regulations for U.S. Residents" produced by U.S. Customs and Border Protection.
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Is the National Archives and Records Administration destroying military personnel files?

Army Community Relations
They are not being destroyed. The National Archives and Records Administration (NARA) preserves and protects the files because they are permanently valuable records that document the essential evidence of military service for veterans. However, there is a rumor circulating on the Internet that advises veterans to apply for their Official Military Personnel Files to save them from destruction. There is no truth to this "urban legend" being perpetuated on the Web.
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Does my employer have to give me a copy of my personnel records?

Arkansas Department of Labor
Government employees can request access to their personnel records under the state Freedom of Information Act. There is no state law, however, which requires non-government employers to provide their employees access or copies of their personnel files. Non-government employees have a right to view or copy their personnel file only if company policy or an employment contract grants such a right.
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How can I locate my relative's military personnel records?

CARL FAQ
The National Archives and Records Administration (NARA) is the official repository for records of discharged military personnel. Paper copies of military service and pension records held may be ordered from the facility which holds the records, either the National Archives in Washington, DC or the National Personnel Records Center in St. Louis, MO. Please see this website for further information: http://www.archives.gov/veterans/military-service-records/get-service-records.html.
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How long do contract and grant records have to be kept? Personnel records?

University of California, Irvine Official University Policie...
In Section 721-10: Records Management Guidelines, the retention and disposal of University records is discussed and reference is made to the University of California Records Disposition Schedules Manual, which contain retention periods for specific kinds of documents. For contracts, the retention period extends beyond the termination of the grant and varies depending on length of the grant and terms of the funding agency.
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How can I obtain copies of my, or my relative's, U.S. Army personnel records?

Answers -- Frequently Asked Questions
Personnel records are maintained for officers who served after 1 July 1917, and enlisted personnel in service after November 1912 and who are no longer in service, by the National Personnel Records Center. Information concerning the required procedures and forms is available through their website at www.archives.gov/facilities/mo/st_louis/military_personnel_records.html.
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How do I make sure that only authorized emergency personnel or myself view my records?

OnFile™
The Member ID and PIN that you choose during the enrollment process will ensure that you are the only person who can update your account. The Emergency Login information provided on your OnFile card allows authorized emergency personnel to view your records only. No other person can gain access to your information through any other means.
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Q4: What kind of authorization do I need? Can anyone send off for Military Personnel records?

Military Records Requests : FAQ
You will need to be either a DIRECT descendant of the person or have the veteran's signature of the form. If you are a "Next of Kin" you must state the relationship. It must be either Child, Grandchild, GGChild, etc. Niece, Nephew et al will not be authorized to receive the personnel documents. Note: These are the instructions on the form. However, some researchers testify that non-direct descendents have received copies of the records;
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How can I obtain copies of U.S. Army personnel records for myself or for family members?

AHEC
The Institute does not possess individual military service records of soldiers from any time period. Such records of soldiers (enlisted personnel through October 1912 and officers prior to July 1917) are in the custody of the Pension and Service Records Section, General Reference Branch, National Archives, 8th Street and Pennsylvania Avenue, NW, Washington, DC 20408. Copies of extant pension and service records can be purchased from that agency.
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How can school personnel access Louisiana immunization records?

TEA - Katrina
The Texas Department of State Health Services (DSHS) has opened a temporary call center to assist school personnel, physicians, and parents in getting copies of immunization records for children who came to Texas from Alabama, Mississippi or Louisiana because of Hurricane Katrina. DSHS has obtained direct access to the Louisiana Department of Health and Hospitals' statewide immunization registry and will contact registries in Alabama and Mississippi on behalf of requestors.
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Who's who in Personnel?

The University of York - Personnel Office - Frequently Asked...
Leavers: The Departmental Personnel Assistant should be notified as soon as possible of any member of staff leaving, so that they can be taken off the Payroll. The employee should submit a letter of resignation to his/her HoD/manager, who should then forward it to the Departmental Personnel Manager who will then write to acknowledge the resignation.
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Are military personnel and health records stored at any locations other than NPRC?

Frequently Asked Questions
Yes. The various locations of military personnel and health records are listed in the table below, according to branch of service, current status, and applicable dates. Full name, Social Security Number and/or Service Number (both when available), enlistment and discharge dates, date of birth and place of birth (city and state), rank upon discharge or release, address where record is to be mailed, veteran/retiree or Next of Kin signature, and date.
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Do we have the Atchison, Topeka & Santa Fe Railroad personnel records?

Research FAQ - Kansas State Historical Society
Personnel records were never part of the ATSF records sent here. The KSHS does have surviving ATSF prior service records, which may include genealogical information in addition to the employment history. A prior service record was created for any employee that was working for the ATSF on August 29, 1935, because of the Railroad Retirement Act. For additional online information about the Atchison, Topeka & Santa Fe Railway Co., see this Santa Fe links web page:
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Is a budget narrative required for Key Personnel only or All personnel?

Modular Research Grant Frequently Asked Questions
List ALL personnel including names, number of person months devoted to the project (indicate academic, calendar, and/or summer) and roles on the project. No individual salary information should be provided. This includes consultants, personnel on any Consortium/Contractual arrangements and any "to be appointed" positions. See NIH Guide: NIH Modular Grant Application Modification and Update http://grants.nih.gov/grants/guide/notice-files/NOT-OD-00-046.html.
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Are camp personnel licensed?

Frequently Asked Questions
Yes, we have licensed personnel for those positions which are required by New York State, including Camp Nurse and Lifeguard.
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How do I view my Personnel Profile?

Home » Frequently Asked Questions [FAQs]
Answer: To view your Personnel Profile, please go to http://www.foodsafe.tennessee.edu/people/list.asp and then click on your name. You can also view your Personnel Profile by pointing to http://www.foodsafe.tennessee.edu/people/e.asp?u=username where "username" is replaced by your corresponding username.
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How do I update my Personnel Profile?

Home » Frequently Asked Questions [FAQs]
Answer: To update your Personnel Profile, please go to http://www.foodsafe.tennessee.edu/people/login.asp and login using your username and password. Please note that your username and password is different from your UT Net Id or ORNL username and password. This is an independent database. However, the usernames have been set up to match your UT Net Id or ORNL Email Id.
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Who should be listed on the List of Study Personnel?

KUMC Human Subjects Committee: Frequently Asked Questios
Any person who will interact with study subjects or their identifiable research data should be listed on the list of study personnel.
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Should I get my medical records?

FAQ Frequently Asked Questions
VA will do this for you, although it is in your interest for expediting a claim to obtain them for yourself. You can do this by a Standard Form 180 from the National Archives Website, which contains complete instructions on its use. Ask for a complete set of your personnel records, your outpatient service medical records, and, if applicable, your inpatient records. More Questions on this topic? Ask it here http://www.hadit.com/forums/index.php?showtopic=1501
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Where do I get these records?

Student Health Center ) FLCC
Request a copy of your record from the Nurse's Office at a high school you attended or from your physician. You may also submit a physician's note and signature verifying a documented medical history of measles or mumps, or serologic evidence of immunity from measles, mumps, or rubella (a notation by a physician or certified medical laboratory that "antibodies are positive and demonstrate a level of immunity.
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What if my records are lost?

Frequently Asked Questions
There are occasions when records are lost or destroyed. If this occurs, you can contact National City Bank to see how much of the information you are missing is on file. National City Bank will be happy to help in any way it can, but some of the information you may need is not information that a stock transfer agent would generally maintain. It is therefore important that you do your best to keep your records accurate and in a safe place such as a safe deposit box.
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Where can I get my immunization records?

UNO Division of Student Affairs - Immunaztion Requirements a...
Check your personal records. Be sure to ask your parents, grandparents, or guardians to see if they have them. Your pediatrician may also have them. You may also obtain records by contacting your high school or previous college that you attended to see if they are on file.
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Should I keep any records?

Larry King Law - Frequently Asked Questions
Yes. You should keep a system for recording the expenses incurred with your claim. Medical expenses are a significant part of your lawsuit, so it is important that you keep good records. We will keep track of your legal expenses, which may include costs of filing, service of process, investigation, reports, depositions, witness fees, jury fees, etc. From time to time, however, there will be expenses incurred that you must keep track of yourself.
Related Questions

How do I get census records?

National Archives Frequently Asked Questions
Federal population census records, 1790-1930, are available for research at the National Archives Building in Washington, DC, and in Regional Archives throughout the country. The National Archives at College Park does not have census records. NARA will only copy exactly identified pages of the Federal census.
Related Questions

What are vital records?

National Archives Frequently Asked Questions
quot;Vital records" most commonly refers to records such as birth and death certificates, marriage licenses and divorce decrees, wills and the like. These records are created by local authorities, and with possible exceptions for events overseas, in the military, or in the District of Columbia. They are not considered Federal records; therefore they are not held by NARA.
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