Depending on the type of estimate, a bid/ proposal will be given, either on the same day or mailed out within 5 business days.

Utilizing the website for the City of Houston Purchasing at https://purchasing.houstontx.gov/bid_download.aspx.You can search for Bids that interest you by using the Bids, RFP & Tabulations Search Engine. Simply hover your mouse over the yellow Bids and RFPs Area menu and select the Bids & Tabulation Search Engine item. or Checking the Bid Opportunity Board at our offices, located at basement level of City Hall, 901 Bagby, Room B120, Telephone 713.247.1740.

All formal bids must be submitted by the specified due date and time, in duplicate, to the City Secretary’s Office, City Hall Annex, Public Level, (900 Bagby). The bid due date and time is specified in each bid/proposal package.

The pre-bid meeting is used to discuss specifications for a specific bid/proposal, and it allows for vendors to ask questions in order to seek clarification. Not all bids have a pre-bid meeting and attendance is not mandatory unless specified.

The pre-bid/pre-proposal conference is a meeting held prior to the bid/proposal due date to discuss the specific Invitation for Bid (IFB) or Request for Proposal (RFP) document. This meeting gives vendors the opportunity to ask questions and to request clarifications prior to submitting their bid/proposal. While pre-bid/pre-proposal conferences are not usually mandatory, vendors are strongly urged to attend.

No, there is no fee for a bid package to download and print copies. Any prints taken at the Vendor's Desk is charged $.125 per page.

All bids are free of charge and are prepared to satisfy to your exact needs. Please contact us for a free quote at free-estimates@capserve.com.

Bids and Proposals should be submitted in accordance with the instructions outlined in the solicitation document. Each solicitation document may have different submittal requirements. Therefore, it is important that you read and follow the requirements described in the solicitation document when submitting Bids/Proposals, otherwise your Bid/Proposal may be found non-responsive.

After the deadline for submission of bids has passed, all bids for a given project are opened and reviewed. After necessary approval is secured, generally a Supply representative will notify (where practical) the unsuccessful bidders, while preparing and transmitting duplicates of original contracts to the successful supplier for signature. The supplier signs both original contracts and returns the documents to Supply, along with a proof of insurance and bond (if required).

Financing will be provided for two types of projects: Annual projects, the amount for which may not exceed US$ 12,500; and Biannual projects, the amount for which may be up to US$ 25,000. In 2005 Call only Annual projects will be supported.

If you receive a bid from a chapter on Bid Day, and decide not to accept it, you will not be able to participate in continuous open bidding for the remainder of the school year. You will be eligible to participate in formal or informal recruitment the following academic year.

Additional FAQ's: City Agencies ~ City Employees ~ The Public ~ Vendors

There are several reasons why bids differ on a given project. First, it's possible the other company found a different, lower cost solution to the challenges of the project. In reality, it's more likely that the other bid is light on details making it difficult to see what you are getting for your money and impossible to compare with ours. We prepare detailed proposals which reflect all of your project's cost.

Most Pre-Proposal and Pre-Bid meetings are not mandatory. However, attending can help provide clarification regarding the project and submittal requirements, which can be valuable before submitting a Bid/Proposal.

IFB - The solicitation document used for competitive sealed bidding for the purchase of equipment, materials, goods and construction. RFP - The solicitation document used in the competitive sealed proposal process. The RFP procedure permits negotiation of proposals and prices. RFQ - The solicitation document used in competitive procurement, which requests technical or professional skills and experience. Yes, but only for Construction IFBs.

Normally, the using department submits a requisition to the Purchasing Division for a specific requirement.

If your proposal submission was completed and approved by a contract representative, an email notification will be sent to you acknowledging receipt of your proposal.

Barbara Ustanko is the Proposals Editor at ORSP. Her services include providing feedback on proposal drafts and copyediting proposals for clarity and persuasiveness. She may also assist with compiling appropriate background statistics, developing charts and tables, and drafting supplemental materials such as letters of support and memoranda of understanding, depending on your specific needs and the amount of lead time available.

Are there any hidden costs that can arise other than the fluctuation of staffing costs? What is your payment plan? How can I stay within my budget? The caterer should be able to adjust the menu choices so that you are able to work within your budget.