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Frequently Asked Questions

Is there a fee for a bid package or proposal?

FAQs
No, there is no fee for a bid package to download and print copies. Any prints taken at the Vendor's Desk is charged $.125 per page.

How do I find out about bid/proposal opportunities?

FAQs
Utilizing the website for the City of Houston Purchasing at https://purchasing.houstontx.gov/bid_download.aspx.You can search for Bids that interest you by using the Bids, RFP & Tabulations Search Engine. Simply hover your mouse over the yellow Bids and RFPs Area menu and select the Bids & Tabulation Search Engine item. or Checking the Bid Opportunity Board at our offices, located at basement level of City Hall, 901 Bagby, Room B120, Telephone 713.247.1740.

Where do I turn in a bid or proposal?

FAQs
All formal bids must be submitted by the specified due date and time, in duplicate, to the City Secretary’s Office, City Hall Annex, Public Level, (900 Bagby). The bid due date and time is specified in each bid/proposal package.

What should I expect at the pre-bid/pre-proposal meeting?

www.elpasotexas.gov - FAQs
The pre-bid meeting is used to discuss specifications for a specific bid/proposal, and it allows for vendors to ask questions in order to seek clarification. Not all bids have a pre-bid meeting and attendance is not mandatory unless specified.

What is a Pre-Bid/Pre-Proposal conference?

www.elpasotexas.gov - FAQs
The pre-bid/pre-proposal conference is a meeting held prior to the bid/proposal due date to discuss the specific Invitation for Bid (IFB) or Request for Proposal (RFP) document. This meeting gives vendors the opportunity to ask questions and to request clarifications prior to submitting their bid/proposal. While pre-bid/pre-proposal conferences are not usually mandatory, vendors are strongly urged to attend.

What and how much is the Bid Fee?

Paddy Power Auctions : FAQ
The Bid Fee is an amount charged in € or £ for each bid placed in a particular auction. The fee is indicated on the auction description page.

Do I need to pay for a proposal bid?

Capital Services
All bids are free of charge and are prepared to satisfy to your exact needs. Please contact us for a free quote at free-estimates@capserve.com.

How do I submit a bid and/or proposal?

Sound Transit - Contracting Opportunities
Bids and Proposals should be submitted in accordance with the instructions outlined in the solicitation document. Each solicitation document may have different submittal requirements. Therefore, it is important that you read and follow the requirements described in the solicitation document when submitting Bids/Proposals, otherwise your Bid/Proposal may be found non-responsive.

When will I receive my bid/proposal?

FAQ
Depending on the type of estimate, a bid/ proposal will be given, either on the same day or mailed out within 5 business days.

What happens after I submit a proposal or bid to Union Pacific in response to a Request for Bid?

UP: Service Requirements
After the deadline for submission of bids has passed, all bids for a given project are opened and reviewed. After necessary approval is secured, generally a Supply representative will notify (where practical) the unsuccessful bidders, while preparing and transmitting duplicates of original contracts to the successful supplier for signature. The supplier signs both original contracts and returns the documents to Supply, along with a proof of insurance and bond (if required).

Question: What is considered a fee bid?

NCBELS - FAQs
Answer: The submission of any information that would allow the public entity to determine a total project fee would be considered a "fee bid." Answer: The Act only allows for "unit price information" and qualifications. Man-hours would not be considered a "unit price." Answer: No. Price should not be given until the consultant is selected as the most qualified to provide the services requested and negotiations may then begin to establish the fee.

How do I route my proposal package for approval and submission?

Sponsored Programs Administration
The routing of your proposal for review and submission does not change with this new electronic process. The application must accompany the appropriate approvals by your respective Chair, Director or Dean. Please check with your administering unit for specific instructions on how to obtain your Chair, Director, or Dean's signature.

How can I obtain a sealed bid package?

Cobb County Purchasing Department
Fax or e-mail your request to the Purchasing Department. Fax Number: 770-528-1154, E-mail: purchasing@cobbcounty.org. Indicate Bid/RFP number in your request and complete mailing information, i.e address, phone, fax, contact name. Cobb County does not accept late bids. Bids must reach the Purchasing Department no later than 12:00 (noon) of the Bid Opening Date. The clock in the Purchasing Department is considered the Official Time.

Why is Lil' America's proposal more expensive than the other bid I received on the same project?

Lil' America Builders, Inc.
There are several reasons why bids differ on a given project. First, it's possible the other company found a different, lower cost solution to the challenges of the project. In reality, it's more likely that the other bid is light on details making it difficult to see what you are getting for your money and impossible to compare with ours. We prepare detailed proposals which reflect all of your project's cost.

Are Pre-Proposal / Pre-Bid Meetings mandatory?

Sound Transit - Contracting Opportunities
Most Pre-Proposal and Pre-Bid meetings are not mandatory. However, attending can help provide clarification regarding the project and submittal requirements, which can be valuable before submitting a Bid/Proposal.

What is an Invitation for Bid (IFB), Request For Proposal (RFP) and Request For Quotation (RFQ)?

Frequently Asked Questions
IFB - The solicitation document used for competitive sealed bidding for the purchase of equipment, materials, goods and construction. RFP - The solicitation document used in the competitive sealed proposal process. The RFP procedure permits negotiation of proposals and prices. RFQ - The solicitation document used in competitive procurement, which requests technical or professional skills and experience. Yes, but only for Construction IFBs.

Who originates the requirement for Request for Bid or Request for Proposal?

Finance
Normally, the using department submits a requisition to the Purchasing Division for a specific requirement.

Is there a Bid Fee if the Bid Winner chooses to leave the community cards intact?

Official Bid'Em Poker
Both the winning Bid and any fees paid by remaining players at the end of the Auction are added to the existing pot. It is likely that the pot odds would favor the remaining players' decision to pay the Bid Fee, but it is a decision, like all betting decisions, to be made by the player depending on his evaluation of his hand.

YOUR PROPOSAL IS OUT MY BUDGET, WHAT CAN WE DO?

Pyramid Catering
There are several options with regards to staffing, rentals, different menu options that can help us get to your desired budget.
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